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Setting Up Outlook eMail

June 12th 2014

For Outlook 2010

Here is a step by step guide on setting up your e-mail account in Microsoft Outlook 2010.

This guide specifies only the options you need to change from the defaults, so if any options are not listed here, they don’t need to be changed.

    1. Start Outlook.
    2. From the File menu, click “Account Settings”.
    3. Click “New”.
    4. Click “E-mail Account”
    5. In the Auto Account Setup dialog box, click to select the “Manually configure server settings or additional server types” check box, and then click Next.
    6. Click “Internet E-Mail”, and then click Next.
    7. Fill out the required settings as follow:

 

Your Name: Your name exactly as you want it to appear to recipients when they receive email from you
Email Address: your full email address – eg jsmith@my-domain.com

Account Type: IMAP (recommended)
Incoming mail server: mail.<domain> – replace <domain> with your domain name, so for example mail.my-domain.com
Outgoing mail server (SMTP): mail.<domain> – same as the Incoming mail server

Username: your full email address once again
Password: your mail box password

Ensure that ‘Require logon using Secure Password Authentication (SPA) remains unchecked. This is important as you may experience difficulty sending email with this enabled.

 

  1. Click “More Settings…” in the bottom right of the window.
  2. Click “Outgoing Server” tab at the top.
  3. Tick the box labelled “My outgoing server (SMTP) requires authentication”.
  4. Ensure that the “Use same settings as my incoming mail server” is selected.
  5. Click “Advanced” tab at the top.
  6. In the Outgoing mail (SMTP) box, type 25. *Note, if you have trouble sending e-mail, please try changing this to port 587.
  7. Ensure that ‘This server requires an encrypted connection (SSL) is unchecked.
  8. The ‘Use the following type of encrypted connection:’ option should be set to None.
  9. Click “OK” to close the window.
  10. Click Next after you have completed entering this configuration information, and then click Finish.

For Outlook 2007

1. Start Outlook.
2. On the Tools menu, click Account Settings.
3. Click New.
4. Click ‘Microsoft Exchange, POP3, IMAP, or HTTP‘, and then click Next.
5. In the Auto Account Setup dialog box, click to select the Manually configure server settings or additional server types check box, and then click Next.
6. Click Internet E-Mail, and then click Next.
7. Fill out the required settings as following:

Your Name: Your name exactly as you want it to appear to recipients when they receive email from you
Email Address: your full email address – eg jsmith@my-domain.com

Account Type: IMAP (recommended)
Incoming mail server: mail.<domain> – replace <domain> with your domain name, so for example mail.my-domain.com
Outgoing mail server (SMTP): mail.<domain> – same as the Incoming mail server

Username: your full email address once again
Password: your mail box password

Ensure that ‘Require logon using Secure Password Authentication (SPA) remains unchecked. This is important as you may experience difficulty sending email with this enabled.

8. Click “More Settings…” in the bottom right of the window
9. Click “Outgoing Server” tab at the top.
10. Tick the box labelled “My outgoing server (SMTP) requires authentication”
11. Click “Advanced” tab at the top
12. In the Outgoing mail (SMTP) box, type 25. *Note, if you have trouble sending e-mail, please try changing this to port 587.
13. Ensure that ‘This server requires an encrypted connection (SSL) is unchecked
14. The ‘Use the following type of encrypted connection:’ option should be set to None
15. Click “Ok” to close the window.
16. Click Next after you have completed entering this configuration information, and then click Finish

For Outlook 2003

1. Start Outlook
2. On the Tools menu, click E-mail Accounts. 
3. Under E-mail Accounts, click ‘Add a new e-mail account’, and then click Next. 
4. Click IMAP as the type of account that you are creating, and then click Next. 
5. Fill out the required settings as following: 

Your Name: Your name exactly as you want it to appear to recipients when they receive email from you 
Email Address: your full email address – eg jsmith@my-domain.com 

Account Type: IMAP (recommended) 
Incoming mail server: mail.<domain> – replace <domain> with your domain name, so for example mail.my-domain.com 
Outgoing mail server (SMTP): mail.<domain> – same as the Incoming mail server 

Username: your full email address once again 
Password: your mail box password 

Ensure that ‘Require logon using Secure Password Authentication (SPA) remains unchecked. This is important as you may experience difficulty sending email with this enabled. 

6. Click “More Settings…” 
7. Click “Outgoing Server” tab at the top. 
8. Mark the box labelled “My outgoing server (SMTP) requires authentication”. 
9. Click “Advanced” tab at the top 
10. In the Outgoing mail (SMTP) box, type 25. *Note, if you have trouble sending e-mail, please try changing this to port 587. 
11. Ensure that both ‘This server requires an encrypted connection (SSL) options are unchecked 
12. Click “Ok” to close the window. 
13. Click Next after you have completed entering this configuration information, and then click Finish

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